LIVE INTERACTIVE DEMO

Request → PO in 5 minutes. Not 5 days.

Procurement is email tag, vendor chasing, and approval purgatory. Mukh.1 collects requirements, pulls quotes from approved vendors, recommends, routes for approval, creates POs — in chat.

5 min
Request → submitted PO
3 vendors
Quoted automatically
–85%
Procurement cycle time
See the journey
SCROLL

Procurement = waiting + emails.

Office manager needs laptops. Emails 4 vendors. 2 reply, 2 don't. Chases. Forwards to manager. Manager forwards to CFO. CFO out of office. 5 days later: PO.

Without Mukh.1

Email tag for everything

  • Quotes via emails to 4 vendors (2 ghost)
  • Comparison done in Excel
  • Forward to approver — sits in inbox 2 days
  • Approver wants more info — 2 more emails
  • PO drafted manually + entered into ERP
  • Vendor not even approved? Back to start
→
With Mukh.1

Quotes, approvals, POs in chat

  • Bot pulls quotes from approved vendors automatically
  • AI compares (price + delivery + warranty)
  • Recommendation with reasoning
  • One-tap approval from manager + CFO
  • PO auto-created in NetSuite/SAP
  • Track delivery, get notified on shipment

How it works — every stage interactive.

Scroll to see exactly what happens, end-to-end.

01
EMPLOYEE REQUESTS

In Slack/Teams · plain English

No procurement portal. No 12-field form. Office manager just types "need 8 MacBook Pros for new hires" — bot takes it from there.

  • Plain-English requests
  • Bot extracts specs from common configs
  • Re-asks only what's missing
<60s to captureSlack · Teams · WhatsApp

Mukh Procurement Bot

Internal · #procurement

02
MULTI-VENDOR QUOTES

Pulls 3 quotes in 1 minute

Bot pings approved vendors via API/email. Aggregates responses. Compares on price + delivery + terms. Recommends best fit (not always cheapest).

  • Approved vendor list (no rogue spending)
  • Quote APIs where available, structured email otherwise
  • Comparison includes total cost of ownership
Real-timeVendor APIs · email parsing
app.mukh.one/quotes/PO-2026-0892
3 quotes received · MBP 16" M3 Pro × 8
🏬
Microless · ⭐ Recommended
AED 107,200 · 3–5 day · 2-yr warranty
✅ Best
Fast deliveryBest warranty1.5% more than cheapest
🍎
Jumbo (Apple Authorized)
AED 105,600 · 5–7 day · 1-yr warranty
🟢 OK
Cheapest by 1.5%Standard warrantySlower
🏬
TechConnect
AED 103,600 · 7–10 day · refurb-as-new
🟡 Risky
CheapestRefurb-as-new (not new)Slowest delivery
03
APPROVAL ROUTING

Smart routing by amount + category

Under AED 5K? Manager auto-approves. Over AED 50K? Routed to CFO. IT equipment? Also IT lead. Rules-based, transparent.

  • Multi-step approval chains
  • Auto-routes by category + amount
  • Slack/Teams 1-tap approval
Smart routingSlack · Teams · email
#procurement-approvals · Maryam (CFO)
P
Mukh AIjust now
📨 PO approval needed · PO-2026-0892 · AED 107,200
Request summary
Item
MBP 16" · M3 Pro · 32/1TB × 8
Vendor
Microless FZ-LLC (recommended)
Cost center
Engineering
Total
AED 107,200
Budget impact
Within Q2 IT budget · 18% of remaining
Decision context
Cheapest
TechConnect AED 103,600 (refurb)
Recommended
Microless · 1.5% more · faster · better warranty
Risk if delayed
3 new hires start Mon · need laptops
Quick actions
✅ Approve · ❌ Decline · 💬 Discuss
04
ERP INTEGRATION

PO auto-created in NetSuite/SAP

Once approved, PO is auto-created in your ERP with all the right cost center, GL codes, vendor info. No double entry. Audit trail kept.

  • Direct integration with NetSuite, SAP, Oracle
  • Auto-codes to GL + cost center
  • Audit log maintained for compliance
Real-timeNetSuite · SAP · Oracle · Xero
app.mukh.one/po-creation
Manual ✕
Mukh.1 ✓
5 MINUTES, 1 CHAT
Minute 1: Office manager: "8 MBPs" Minute 2: Bot pulls 3 quotes Minute 3: Recommendation given Minute 4: One-tap approve from CFO in Slack Minute 5: PO auto-created in NetSuite, vendor notified → 1 person actively spent <5 min. Bot did the rest.
Why this works
No emails. No Excel. No double-entry. Audit trail complete. Vendor notified instantly.
05
VENDOR ONBOARDING

New vendor? KYC + onboarding in one chat

Need a vendor not on the approved list? Bot runs lightweight KYC: trade licence, VAT registration, bank account verify, sanctions screen. Adds to approved list with risk tier. No more rogue spending in the name of urgency.

  • Lightweight KYC for new vendors
  • Trade licence + VAT + bank verify + sanctions
  • Risk-tiered onboarding (low / medium / high)
<5 min onboardingAPI + email vendor portal
#procurement · new vendor onboarding
P
Mukh AIjust now
🆕 New vendor request · "Bright Office Supplies" · for stationery PO
KYC checks
Trade licence
✓ DED Dubai · valid until 2027-08
VAT registration
✓ TRN active · 10052XXXXXX01
Bank account
✓ ENBD AED account · matches trade-licence holder name
Sanctions screen
✓ Clear (OFAC + UN + EU + UAE Local)
Risk tier + terms
Risk tier
Low (mature LLC · stationery commodity · low fraud risk)
Standard payment terms
Net-30 (auto-applied for low-tier vendors)
Vendor cap
AED 50K/yr (auto-set for new vendors · upgradeable)
Auto-actions
Added to
Approved Vendor List (NetSuite + procurement portal)
Welcome pack sent
Vendor portal access · invoicing template · payment SLA
06
TRACKING + ANALYTICS

Spend visibility, vendor performance, gap detection

See spend by category, top vendors, approval bottlenecks, missing PO documentation. Surface savings opportunities.

  • Spend analytics by category + vendor
  • Vendor scorecards (delivery, quality, price drift)
  • Detect rogue spending (PCard purchases without PO)
Real-timeSlack · Email · Custom dashboards
app.mukh.one/procurement-insights
Procurement · Q2 2026

AED 4.7M spent · 247 POs · 18 active vendors

–85% cycle time
Avg PO cycle
5 min (vs 5 days)
Quote variance
8.2% (price discovery)
Approval bottleneck
None (avg 1.2 hrs)
Rogue spend
0% (all routed)
Insights
🟢 Microless top performer: 100% on-time delivery, 0 quality issues
🟡 IT laptop spend up 47% YoY (more hires) — budget alert sent to CFO
🔴 Vendor "OfficePro" delivered 3 wrong items in 60 days — blacklist for review
✅ Saved AED 247K vs prior 6-month average via better quote competition

Faster procurement, no rogue spend.

Numbers from Mukh.1 procurement customers (mid-size companies).

5 min
Request → PO
vs 5 days legacy
–85%
Cycle time reduction
Approvals + quotes streamlined
0%
Rogue spending
All routed through bot
8%
Quote variance captured
Real price discovery

Connects to your ERP + vendor stack

SlackTeamsNetSuiteSAPOracleXero · QuickBooksCoupa

Stop running procurement on email + Excel.

Send us your approved vendor list + 3 typical request types. We'll spin up a working bot in 1 week.

Book a real demoSee more demos